Eliminate Expense Reports
The all-in-one payment and expense management solution designed for companies with field service teams. Know what you spend and where you spend it.
All in real time - effortlessly.
Save time and money
Messy expense reports: blurry receipts in emails and texts, error-prone spreadsheets, endless statements, tedious reconciliations.
Credit cards that take weeks to arrive and are impossible to control, only to get lost or never returned when employees move on.
Budget overruns and lost receipts delay property expense reporting, stalling customer billing and driving up carrying costs and interest.
Integrated virtual card payment and expense management
Virtual Card as a Service: no more delays in getting your team up to speed with real time on demand card issuance
Automated controls: prevent overspending with individual and team monetary limits, policy enforcement and preferred supplier controls
Embedded card payment: simplify your systems landscape with on-browser card delivery for online purchases and via tap to pay for mobile payments
Real time expense capture: eliminate reconciliation chaos with transaction, receipts and accounting details capture at point of payment
Accounting automation: speed up books closing with automatic account mapping and integration with your accounting system
Flexible reporting: make optimal financial decisions with real time drillable reporting by property, account, user and more
Start issuing cards and eliminating expense reports in less than 1 hour
Create your account:
less than 1 minute
Enter your company details
Add your personal information
Connect company corporate card account
Set up your controls:
less than 20 minutes
Set individual and teams’s financial limits
Optionally upload your company policies
Optionally determine preferred suppliers
Load your properties and map your accounts:
less than 30 minutes
Upload your chart of accounts
Upload your properties / cost objects
Auto-map your accounts
What our customers say
Teagan Clare
Lab. Technician, Safety Officer, ExocelBio
“With BlueBean, getting virtual cards approved at check out and capturing receipts for buying lab supplies is so simple. The auto-approval keeps spending in check and manual approval is only needed for exception purchases. By using their marketplace we were able to save 10% from what we used to pay.”
Chris Skinner
VP Research & Development, Cognitus
“We use BlueBean to make employee expenditures easier to manage. When someone needs to book a flight or buy office supplies, BlueBean not only gives them access to a virtual card to make the purchase, but automatically captures the receipt and related information, saving them the time and hassle of submitting an expense report.“
Eric George
Co-Founder and CEO, Blu Buying Club
“I was blown away by the Blue Bean extension. It only took 10 minutes to learn, and it is incredibly easy to use. The BlueBean solution has streamlined vendor management and simplified payments and accounting. It's intuitive and saves us valuable time, allowing us to focus on business growth and automate back office tasks.”
Why BlueBean is different
All-in-one.
Automate card issuance, purchase approvals, receipt tracking, accounting and reporting all within one single platform.
No lock up.
Bring your card and switch as you need while maintaining the same seamless expense management experience across the company.
Instant at check out.
Available right where your employees buy. Online at check out and in the palm of their hand with each and every tap.
Quick setup.
No card application. Ready to save time, eliminate expenses and boost your card perks in less than one hour.
FAQ
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BlueBean is a virtual card payment and expense management solution. By connecting your corporate card account to BlueBean you can issue cards for employees at checkout online and for tap to pay. BlueBean automatically captures the expense and submit the receipt right when you pay.
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BlueBean is the perfect spend management solution for your entire team:
Employees: pay without advancing funds and add receipts to auto generated expense reports in one click
Employers: maximize working capital by speeding up billable expenses and collecting cash before statement is due to pay
Accounting: elimination of manual card applications and management, instant reconciliation of expense and receipts and sped up closing and reporting
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BlueBean tracks all online and offline expenses, eliminating invoices, manual expense reporting and reimbursements.
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If your company has issued you a primary corporate or business card you can technically create a BlueBean account and manage your expenses there. You can submit your expenses to your employer electronically with zipped receipts that you can share with your accounting team.
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BlueBean is ready to use by all your team in less than one hour! Sign up with your email, connect your card and set up some basic controls to start issuing cards, buy and upload receipts!
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BlueBean communicates with Quickbooks, Xero, SAP, Appfolio and many more ERP and accounting software whether through direct integration or file uploads.
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Yes! Bluebean controls are designed to ensure compliance with your company’s policies, its spending rules as well as preferred vendors list before spend even happens!
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BlueBean is completely free to use if you have less than 3 users in your company. From there, BlueBean is priced at $20 per user per month with a negotiable sliding scale based on size.
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Getting started with BlueBean is easy! Just Sign up with your email, connect your card and set up some basic controls to start issuing cards, buy and upload receipts!