Do suppliers need to integrate or connect to BlueBean?

No. BlueBean requires zero supplier onboarding, portal access, or catalog integrations. Employees shop directly on supplier websites, and BlueBean's browser extension manages the supplier list and enforces purchasing controls at checkout.

Can BlueBean enforce our existing procurement policies and budget rules at checkout?

Yes. Every online purchasing request is scanned in real time against budgets, financial authority, company policies, and supplier rules. BlueBean's AI validates purchases before payment and enables simple one-click exception approvals.

How does BlueBean guide employees to the right suppliers?

Employees open their browser and BlueBean's extension displays preferred suppliers, allows search, redirects to correct catalogs, and supports SSO logins for negotiated pricing—all without portals or catalog maintenance.

How are virtual cards issued for online purchases?

When a purchase is approved, BlueBean issues a secure one-time or multi-use virtual card restricted to the specific transaction. The card is preauthorized for the exact amount and tied to embedded controls.

Can employees shop on any website or just preferred suppliers?

Employees can shop preferred suppliers first, but may expand to the broader web. BlueBean still enforces supplier restrictions, budgets, policies, and financial authority for any purchase.

How does receipt capture work for online purchases?

After checkout, BlueBean automatically captures or requests the receipt, matches it to the transaction, extracts details, and syncs it with your accounting system—eliminating manual receipt collection.

How is this better than traditional procure-to-pay systems?

BlueBean removes portals, catalogs, POs, and invoice processing. It uses browser-based guided buying, AI-driven controls, secure virtual cards, and automatic receipt and accounting automation for a frictionless procurement experience.

Does BlueBean replace purchase orders?

For most online purchases, yes. BlueBean validates budget, authority, policy, and supplier compliance before checkout, replacing the primary control function of purchase orders.

Product

Spend & Expense Management with Embedded Virtual Card Payment

One Platform to Control Spend, Pay Suppliers, and Automate Expenses

BlueBean brings procurement, virtual cards, and expense automation together in a single platform designed for growing companies. Control every purchase, automate approvals, pay suppliers instantly, and capture expenses with built-in accounting automation.

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What the BlueBean Product Does

BlueBean is a spend and expense management platform that helps finance and procurement teams control company spending from request to reconciliation. Employees make approved purchases using virtual cards for online and in-store payments, while finance teams gain real-time visibility, automated controls, and accounting-ready data.

From procure-to-pay and tail spend to expense management and reporting, BlueBean replaces fragmented tools and manual processes with one streamlined system.

Core Product Capabilities

Embedded Payments & Purchasing

Buy Anywhere with Built-In Virtual Card Payments

BlueBean enables secure purchasing through embedded virtual cards issued automatically after approval. Employees can pay suppliers online or in-store without sharing physical card details, while every transaction is captured and reconciled automatically.

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Online Purchases ➜
In-Store Purchases ➜

Expense Automation

Automate Expenses from Payment to Accounting

Expenses are captured at the moment of payment, not weeks later. BlueBean automatically collects receipts, matches them to transactions, and prepares expense data for accounting—reducing manual work and errors.

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Receipt Capture ➜
Expense Tracking ➜
Accounting Automation ➜

Approval Workflows & Controls

Enforce Financial, Policy, and Supplier Controls

BlueBean gives finance and procurement teams granular control over how money is spent—without slowing the business down. Approval workflows and controls are enforced before payment, not after.

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Financial Controls ➜
Policy Controls ➜
Supplier Controls ➜

Spend Reporting & Visibility

Real-Time Spend Reporting Across the Company

Track spending across teams, suppliers, and categories in real time. BlueBean provides a clear, centralized view of company spend to support better decisions and stronger controls.

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Spending Dashboard ➜

Virtual Cards for Secure Business Payments

Modern Business Payments Built for Control

BlueBean uses virtual cards to replace manual invoices, reimbursements, and unsecured card sharing. Each card is issued for a specific purpose, amount, and supplier—dramatically reducing fraud risk while simplifying reconciliation.

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Online Payment ➜
Mobile Payment ➜
Card Types ➜