The ROI of BlueBean
Maximize savings. Minimize friction. Earn rebates. Make everyone happier.
BlueBean was built with one simple business question in mind:
“If we make buying and expensing radically easier, how much value can we unlock?”
The answer spans both hard, measurable dollar savings and powerful but often overlooked intangible benefits across procurement, finance, and the wider business.
This page walks through the full Return on Investment (ROI) of implementing BlueBean for both spend management and expense management.
Tangible ROI: Measurable, Dollar-Based Benefits
1. Increased Capture of Negotiated Savings
BlueBean ensures you actually realize the savings your procurement team negotiates — instead of losing them to maverick spend or slow P2P processes.
Contracted suppliers, prices and products at employees’ fingertips
Faster rollout and faster savings versus traditional P2P
Higher adoption, lower bypass rate, more spend compliant with preferred suppliers
ROI lever: A higher percentage of total spend routed through negotiated contracts.
2. Productivity Savings Across the Business
By embedding into the natural online buying process, BlueBean eliminates inefficiencies:
No manual purchase orders to create and validate
No back-and-forth emails for simple purchases
Faster access to needed goods and services
Fewer delays on project execution and revenue-impacting activities
ROI lever: Reduced time wasted per purchase + reduced operational delays.
3. Price Savings Through Faster Payments (Without Impacting Cash Flow)
Card-based procurement fundamentally changes how you negotiate with suppliers:
Suppliers receive instant cash
You keep the payment terms from your card issuer (e.g., American Express)
You can trade speed of payment for better pricing
ROI lever: Additional supplier discounts unlocked by instant payment.
4. Accounting & Finance Team Savings
Because BlueBean routes spend through virtual cards:
No manual expense reports for card payments
Fewer supplier invoices for AP to process
Automatic receipt capture
Cleaner data at the source, reducing exceptions and reconciliations
ROI lever: Reduced finance and accounting workload and lower cost per transaction.
5. Tail-Spend Savings + Cash Rebate on Every Dollar Spent
This is one of the highest-impact and most frequently overlooked ROI drivers.
Most companies lose money on tail spend because low-value purchases create high processing costs (PO creation, invoice processing, approvals, expense reports). With BlueBean, tail spend becomes a profit center:
✓ Eliminate processing costs on low-value purchases
By enabling employees to buy safely with virtual cards, you avoid the expensive AP workflows typically associated with tail spend.
✓ Earn a rebate on every dollar spent
Since all purchases flowing through BlueBean are paid by card, you unlock rebates on 100% of card-eligible spend — including tail spend that previously only generated cost.
✓ Maximize savings without extra effort
As more spend (procurement + employee expenses) moves to BlueBean:
Your rebate grows automatically
Supplier compliance increases
Manual administrative overhead drops
This turns unmanaged or low-priority spend into a net savings engine.
ROI lever: Rebate revenue + eliminated AP processing cost on low-value tail spend.
Intangible ROI: The Benefits That Don’t Fit in a Spreadsheet (But Matter a Lot)
1. Happier, More Empowered Employees
People feel trusted, supported, and productive when buying what they need is simple.
2. Happier Management & Stakeholders
Managers spend less time policing and more time driving strategy — with better visibility and fewer exceptions.
3. Happier, More Loyal Suppliers
Suppliers get paid instantly, avoid portals, and enjoy working with you — increasing reliability, responsiveness, and service quality.
Where BlueBean’s ROI Shows Up
For Spend Management (Procurement, Finance, IT)
Higher savings capture
Reduced maverick spend
Tail-spend savings + rebates
Fewer procurement tickets
Faster access to data and controls
For Expense Management (Accountants, Controllers, Treasurers, CFOs)
Automated card-based expense process
Fewer invoices + fewer reports
Fast close cycles
Stronger compliance without hurting experience
How to Model Your BlueBean ROI
A simple, practical approach:
Savings Capture
% of spend on contracted suppliers now vs. expected with BlueBean
Operational Efficiency
Hours spent per purchase/expense today vs. with automation
Payment Optimization
Negotiated savings unlocked via instant payment
Rebates on All Card Spend
Annual card-eligible spend × rebate rate
Tail Spend Optimization
AP processing cost avoided per low-value purchase
Even modest improvements across each dimension typically yield ROI far exceeding the cost of BlueBean.
Want to See Your Specific ROI?
BlueBean consistently pays for itself — often in the first few months.
to calculate your tailored ROI
to see immediate savings in action
BlueBean Spend and expense management that turns every dollar into impact.