How do in-store purchases work with BlueBean?

Employees tap to pay using virtual cards stored in their mobile wallet. BlueBean applies embedded controls at checkout, ensuring compliance with budgets, policies, and supplier rules without training or extra apps.

Do employees need a physical card to make in-store purchases?

No. BlueBean supports secure, card-free tap-to-pay using mobile wallets. Employees access the correct business cards digitally, without needing a plastic card.

Can we store multiple business cards in the same wallet?

Yes. The BlueBean wallet keeps all company cards in one place, allowing employees to select the correct card for each purchase.

How does BlueBean capture receipts for in-store purchases?

After a tap-to-pay transaction, BlueBean prompts the user to capture a receipt. The system automatically matches, extracts, classifies, and syncs the receipt with your accounting system.

Can I top up or adjust the card balance for a purchase?

Yes. Approvers can top up cards on demand when additional funds are needed, with all changes governed by embedded controls.

How do approvals work for in-store spending?

Purchases within budget and policy auto-approve. Exceptions trigger a real-time approval request that can be completed in one click.

Is setup complicated for the finance or IT team?

No. BlueBean requires no hardware, no POS integrations, and minimal IT configuration. Wallet provisioning is automatic and secure.

What makes BlueBean’s tap-to-pay more secure than traditional business cards?

BlueBean uses virtual-card-native controls that restrict spending, enforce rules automatically, revoke cards instantly, and eliminate the risks of physical card theft or misuse.

Tap to Pay for Business — Secure, Card-Free Payments Made Simple

Instant approvals, mobile virtual cards, and automatic receipt capture—everything your team needs to buy in-store without slowing Finance down.

One secure digital wallet for all approved business cards

Auto receipt capture right from the payment notification

Instant top-ups & approvals keeps everyone moving without overspend

A person holding a smartphone with a digital wallet app open, showing a bank card named Your Bank. Next to it, a separate phone displays a contactless payment terminal with a total of $117.99 for a wireless transaction.

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Two smartphones displaying a bank app with options for topping up the account and viewing transactions. The left phone shows the main account page with balance, card details, and navigation bar. The right phone shows a screen with a digital bank card.

One Secure Digital Wallet for All Your Business Cards

Centralize every approved virtual card in your phone’s secure digital wallet directly linked to your BlueBean mobile app.

Employees simply authenticate on their phone and tap to pay in-store—no physical cards, no waiting for replacements.

All virtual cards are issued by the card issuer and activated instantly.

Mobile phone screen showing a banking or payment app with a green banner that says 'Receipt successfully matched!' and a photo of a receipt with purchase details.

Capture Every Receipt Automatically — Right From the Payment Notification

As soon as a payment gets authorized, BlueBean triggers a real-time push notification.

Employees tap once, snap a photo of the receipt, and BlueBean autofills all transaction details: merchant, account, amount, date, and card info.

Receipts are matched instantly, giving Finance complete, accurate records without chasing employees.

Mobile app screen showing successful top-up of account with card ending 4658, new balance of $120.00, and a blue button labeled "Go to wallet".

Top Up Cards Instantly and Stay in Control of Spend

Avoid large preloaded balances. With BlueBean, employees request a top-up from the mobile app and receive a real-time decision based on company spend rules.

Approved amounts update instantly, giving teams the funds they need while Finance maintains tight, live control over exposure.

“Real-time limits. Real-time visibility. Real-time control.”

Mobile app screen showing requests, with the 'My Requests' tab active. It displays a list of completed requests for Tom Harris, all approved, with different dates and amounts. A blue notification overlay states 'Request Successfully Approved'.

Approve or Get Approved Instantly, Anywhere You Are

Approvers receive push notifications the moment an exception or top-up request needs attention.

All details are displayed clearly, enabling one-click approval or rejection from the mobile app.

Employees can track every request status in real time, eliminating bottlenecks and guesswork.

Easy to Use.
Even Easier to Set Up

Designed with a consumer-grade experience, the BlueBean mobile app installs in one click and is ready to use immediately.

No training required. Users log in, authenticate, and their virtual cards are automatically added to the wallet.

Adoption is instant, and productivity gains start day one.

Step 1

Install

Step 2

Authenticate

Step 3

Tap to Pay

FAQ

Employees simply tap to pay using the virtual cards stored in their mobile wallet.
BlueBean automatically applies all embedded controls at checkout, ensuring the purchase complies with financial authority, budgets, supplier rules, and spending policies — without requiring training or additional apps.
No. BlueBean supports card-free tap-to-pay using mobile wallets such as Apple Wallet or Google Wallet.
Employees get secure access to the correct business cards directly in their phone, without needing a plastic card.
Yes.
The BlueBean wallet organizes all company cards in one place, making it easy for employees to select the correct card for each purchase — especially useful for teams that manage different budgets or cost centers.
After a tap-to-pay transaction, BlueBean immediately sends a notification prompt asking the user to snap or upload the receipt.
The system then:
- Automatically matches the receipt to the transaction
- Extracts data
- Classifies the expense
- Syncs it with your accounting system
No manual reconciliation and no missing receipts.
Yes.
If an employee needs additional funds or a budget change, managers can top up the card on demand.
The extension of funds is controlled, logged, and linked to your embedded purchasing rules.
Approvals follow the same logic as online purchases:
- If the purchase is within limits, budget, supplier rules, and policy → auto-approved
- If an exception is required → real-time approval request (one click)
This enables fast, compliant in-store purchasing without delays.
No.
BlueBean is designed for easy setup with:
- No hardware required
- No POS integration needed
- No special installation for employees
- Automatic wallet provisioning for eligible users
IT benefits from low maintenance and strong embedded security.
BlueBean uses virtual-card-native controls, meaning:
- Cards can be restricted by amount, merchant, or category
- Cards can be revoked instantly
- Every card is tied to rules and budgets
- Transactions sync in real time
- No physical card numbers can be lost or stolen
This dramatically reduces fraud and misuse compared to plastic corporate cards.

Simplify Every In-Store Payment. Control Every Spend.

Tap to Pay for business with real-time transparency and zero friction.