Do suppliers need to integrate or connect to BlueBean?

No. BlueBean requires zero supplier onboarding, portal access, or catalog integrations. Employees shop directly on supplier websites, and BlueBean's browser extension manages the supplier list and enforces purchasing controls at checkout.

Can BlueBean enforce our existing procurement policies and budget rules at checkout?

Yes. Every online purchasing request is scanned in real time against budgets, financial authority, company policies, and supplier rules. BlueBean's AI validates purchases before payment and enables simple one-click exception approvals.

How does BlueBean guide employees to the right suppliers?

Employees open their browser and BlueBean's extension displays preferred suppliers, allows search, redirects to correct catalogs, and supports SSO logins for negotiated pricing—all without portals or catalog maintenance.

How are virtual cards issued for online purchases?

When a purchase is approved, BlueBean issues a secure one-time or multi-use virtual card restricted to the specific transaction. The card is preauthorized for the exact amount and tied to embedded controls.

Can employees shop on any website or just preferred suppliers?

Employees can shop preferred suppliers first, but may expand to the broader web. BlueBean still enforces supplier restrictions, budgets, policies, and financial authority for any purchase.

How does receipt capture work for online purchases?

After checkout, BlueBean automatically captures or requests the receipt, matches it to the transaction, extracts details, and syncs it with your accounting system—eliminating manual receipt collection.

How is this better than traditional procure-to-pay systems?

BlueBean removes portals, catalogs, POs, and invoice processing. It uses browser-based guided buying, AI-driven controls, secure virtual cards, and automatic receipt and accounting automation for a frictionless procurement experience.

Does BlueBean replace purchase orders?

For most online purchases, yes. BlueBean validates budget, authority, policy, and supplier compliance before checkout, replacing the primary control function of purchase orders.

Solutions

Spend & Expense Management Solutions for Every Team

One platform that works for finance, procurement, operations, IT, and employees

BlueBean helps every team involved in company spending work better together. From financial control and procurement governance to day-to-day purchases and expense capture, BlueBean adapts to the needs of each role—without adding complexity.

Book a demo

Talk to sales

Management

Real-Time Visibility and Confident Decision-Making

Executives and managers gain a clear, real-time view of company spending without waiting for reports or month-end closes. BlueBean provides transparency, control, and insight to support better decisions.

Solutions by Team

Key benefits

✔ Real-time spend visibility

✔ Clear audit trails and accountability

✔ Better forecasting and budget control

Learn more:
Management ➜

How Teams Use BlueBean

Different teams interact with spend in different ways. BlueBean provides tailored workflows, controls, and visibility for each function—while keeping everything connected in a single platform.

Finance and Accounting

Control Spend and Automate Accounting

Finance and accounting teams use BlueBean to enforce policies before money is spent, automate expense capture, and eliminate manual reconciliation. Clean, structured data flows directly into accounting.

Key benefits

✔ Automated expense capture and receipt collection

✔ Policy and budget enforcement at the point of spend

✔ Faster close with accounting-ready data

Learn more:
Finance and Accounting ➜

Procurement

Govern Purchases Without Slowing the Business

Procurement teams use BlueBean to control purchasing, manage tail spend, and ensure suppliers and policies are respected—without heavy processes or supplier onboarding friction.

Key benefits

✔ Purchase requests with built-in approvals

✔ Supplier and merchant controls

✔ Simplified tail spend management

Learn more:
Procurement ➜

Operations

Enable Teams to Buy What They Need—Fast

Operations teams rely on BlueBean to keep the business moving. Employees can make approved purchases quickly, while finance retains full control and visibility.

Key benefits

✔ Faster purchasing with fewer blockers

✔ No reimbursements or invoice delays

✔ Simple workflows that scale with growth

Learn more:
Operations ➜

Information Technology

Secure, Easy-to-Deploy Spend Infrastructure

IT teams value BlueBean for its security, simplicity, and fast deployment. Virtual cards reduce risk, while centralized controls make it easy to manage access and permissions.

Key benefits

✔ Secure virtual card payments

✔ Reduced risk from shared cards or reimbursements

✔ Fast implementation with minimal IT overhead

Learn more:
Information Technology ➜

Employees

Simple, Stress-Free Purchasing and Expenses

Employees can focus on their work instead of chasing approvals or submitting expense reports. BlueBean makes it easy to pay, capture receipts, and stay compliant—automatically.

Key benefits

✔ Easy online and in-store payments

✔ Automatic receipt capture

✔ No out-of-pocket spending or reimbursements

Learn more:
Employees ➜

Even though each team has its own experience, BlueBean connects everyone through a single system. Approvals, payments, expenses, and reporting all live in one place—reducing friction and improving collaboration across the organization.

One Platform, Shared Control

See How BlueBean Works for Your Team

Whether you manage budgets, approve purchases, track expenses, or make day-to-day payments, BlueBean is built to support your role.

Book a demo

Talk to sales